Create and configure a New Email Group in Google Workspace

Introduction

Google Workspace is a powerful suite of productivity tools that enables businesses and organizations to streamline their operations. One of its core features is the ability to create and manage email groups. Email groups allow users to send messages to multiple recipients at once, simplifying communication and collaboration. This article will walk you through the steps to create a new email group, set it up to receive emails from outside organizations, and add members to the group.

Step 1: Create a new email group in Google Workspace

1. Sign in to your Google Workspace Admin Console (https://admin.google.com) with your administrator account.
2. From the Admin Console home page, click on "Groups."
3. Click on the "Add +" button at the bottom right corner of the page to create a new group.
4. In the "Create new group" dialog box, fill in the required fields: a. Group name: Enter a descriptive name for the group. b. Group email address: Type a unique email address for the group (e.g., [email protected]). c. Group description: Provide a brief description of the group's purpose.
5. Click "Create" to finish creating the new email group.

Step 2: Configure the email group to receive emails from outside organizations

1. In the "Groups" section, locate the newly created email group and click on its name.
2. Click on "Settings" in the left-hand menu.
3. Scroll down to the "Access settings" section and click on "Basic settings."
4. In the "Who can post as the group?" section, select "Anyone on the internet."
5. In the "Who can view conversations?" section, select "Group members."
6. Click on "Save" to apply the changes.

Step 3: Add members to the email group

1. In the "Groups" section, click on the name of the email group you created in Step 1.
2. Click on "Members" in the left-hand menu.
3. Click on the "Add +" button at the bottom right corner of the page.
4. In the "Add new members" dialog box, enter the email addresses of the people you want to add to the group. You can add both internal and external email addresses.
5. Select the role for the new members (Member, Manager, or Owner). Members can participate in group conversations, while Managers and Owners have additional administrative privileges.
6. Click "Add" to finish adding the members to the group.

Conclusion

You have now successfully created a new email group in Google Workspace, configured it to receive emails from outside organizations, and added members to the group. This will help streamline communication and collaboration within your organization and enable you to easily receive messages from external partners or clients. Remember to periodically review and update the group's settings and membership as needed to maintain effective communication.